Introduction

We protect your personal data in line with the requirements of the General Data Protection Regulation (GDPR). The GDPR requires data controllers such as ourselves to document our lawful basis for processing personal data. It also gives you rights over how your data is processed. This privacy policy documents the data we collect, why and how we process it, and how to exercise your rights.

Data controller

The data controller responsible for this website is Five Rings Martial Arts, who can be contacted at info@fiveringsmartialarts.com.

This website contains links to third-party websites, which have their own data controllers and privacy policies. This privacy policy applies only to this website.

Lawful basis for processing

For each method by which we collect personal data, this privacy policy documents our lawful basis for processing the data. Where we rely on your consent to process your data, we explain how you can withdraw your consent and delete your data.

Individual rights

The GDPR gives you rights over how your personal data is processed. You can exercise your rights by contacting us. In some cases you can also exercise your rights through automated systems, as described at the relevant points in this privacy policy.

Security

The GDPR requires us to implement appropriate technical measures to protect data. We verify the identity of any individual who requests access to data before granting access. We use Transport Layer Security (TLS, also known as SSL) to encrypt any data you supply to us through our website. Additional technical measures are described at the relevant points in this privacy policy.

Disclosures

In addition to any sharing of data described elsewhere in this privacy policy, we may disclose data for legal reasons. If we suspect criminal activity we may disclose data relating to those involved or affected to the appropriate authorities. We may also be obliged to disclose data if we receive a request from an appropriate authority.

Changes to this privacy policy

We may occasionally make changes to this privacy policy. Following any changes, the date at the top of this privacy policy will be updated. If any change allows for wider access to data, such changes will only apply to data collected after the date of the updated privacy policy.

WHERE DO WE GET YOUR INFORMATION FROM?

We will normally collect personal information about you when you fill in an application form, online or in class, to become a member of The Five Rings Martial Arts or when you want to talk to us on the phone, by e-mail or in some other way. We might collect the following personal details about you before, during or after your time as a member, such as:

• details of how we can contact you, such as your name, email address, where you live and phone number
• your birthday
• your gender
• information about your health, including any medical condition and health professional information
• criminal convictions
• membership details including when you signed up to be a member and any date you decide to leave us
• records that tell us when you were at our events or competitions
• videos and photos of you
• records of whether you compete at a county/national/international level
• details of family members and other people we might need to contact in case of an emergency
• records of your gradings

WHO HANDLES YOUR INFORMATION?

The Amateur Martial Arts Association, The Head of The Five Rings Martial Arts and club instructor(s).

The Amateur Martial Arts Association’s Privacy Policy can be viewed HERE.

RETENTION PERIOD

We will keep your information as follows: Students on trial periods will be kept for 3 months. Members of The Five Rings Martial Arts will be kept for 3 years from the last point of contact.

Data collected by this site

Sign up forms

When you sign up for a course, we collect your name, e-mail address, telephone number, addresses, emergency contact information and any relevant medical information.

Lawful basis for processing: Legitimate interest, provided that those interests do not override any of your own interests, rights and freedoms
which require the protection of personal data. 

Why? To enable us to fulfil our duty of care and comply with our legal obligations and to be able to contact you and respond to queries.

Data collected by third parties on our behalf

Google Analytics

We use Google Analytics to track visitor interaction with our site in order to produce statistical reports. Google collects details of the pages you view and the time you viewed them, the features of your browser, and your IP address. For more information on how Google handles the data it collects, see Google’s privacy policy.

To opt out of Google Analytics tracking on our site, see the Google Analytics section of our cookie policy. To opt out of Google Analytics tracking on all sites, use the Google Analytics Opt-out Browser Add-on.

Lawful basis for processing: Pursuance of our legitimate interests
Why? To allow us to analyse how visitors interaction with our site in order to improve our site and our services

STRIPE

When you make a payment through a Stripe button, Stripe collects your name, billing address, and e-mail address, and shares this data with us. For more information on how Stripe handles the data it collects, see Stripe’s privacy policy.

Lawful basis for processing: Performance of a contract
Why? To enable you to pay for your purchase